Advances

In ASAERP, advances refer to financial assistance provided to employees for specific purposes, such as travel or other business-related expenses. Employees receive an advance and are expected to account for their expenses later.

Managing Employee Advances:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to manage employee advances.

2. Go to the Accounting Module:

   • In the left sidebar, click on the "Accounting" module.

3. Click on "Advances":

   • In the Accounting module, you can find the "Advances" option.

4. View and Manage Advances:

   • You can view and manage advances given to employees in this section.

Employee Advance:

This is a document in ASAERP that represents the financial assistance provided to an employee. It outlines the advance amount, purpose, and terms of repayment, if applicable.

Recording Employee Advances:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to record employee advances.

2. Go to the Accounting Module:

   • In the left sidebar, click on the "Accounting" module.

3. Click on "Employee Advance":

   • In the Accounting module, you can find the "Employee Advance" option.

4. Record an Employee Advance:

   • Click the "+ New" button to record a new advance given to an employee.

5. Enter Advance Details:

   • In the advance form, select the employee, specify the amount, date, and purpose of the advance.

6. Submit the Advance:

   • After entering the required information, click the "Submit" button to record the employee advance.

Payment Entry:

A payment entry in ASAERP is a record of a financial transaction that documents the payment made to a vendor, employee, or any other entity. It includes details like the payment amount, date, and recipient.

Recording Payment Entries:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to record payment entries.

2. Go to the Accounting Module:

   • In the left sidebar, click on the "Accounting" module.

3. Click on "Payment Entry":

   • In the Accounting module, you can find the "Payment Entry" option.

4. Create a New Payment Entry:

   • Click the "+ New" button to create a new payment entry.

5. Define Payment Details:

   • In the payment entry form, specify the payee, payment date, account details, and amount.

6. Save the Payment Entry:

   • After defining the payment details, click the "Save" button to record the payment entry.

Journal Entry:

A journal entry in ASAERP is used to record financial transactions within the organization. It involves debiting and crediting accounts to maintain accurate financial records.

Creating Journal Entries:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to create journal entries.

2. Go to the Accounting Module:

   • In the left sidebar, click on the "Accounting" module.

3. Click on "Journal Entry":

   • In the Accounting module, you can find the "Journal Entry" option.

4. Create a New Journal Entry:

   • Click the "+ New" button to create a new journal entry.

5. Define Journal Details:

   • In the journal entry form, specify the transaction date, accounts involved, and transaction amounts.

6. Save the Journal Entry:

   • After defining the journal entry details, click the "Save" button to create the journal entry.

Additional Salary:

Additional salary in ASAERP refers to extra compensation paid to employees, such as bonuses, incentives, or other forms of supplementary income beyond their regular salary.

Recording Additional Salary Payments:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to record additional salary payments.

2. Go to the Human Resources (HR) Module:

   • In the left sidebar, click on the "HR" module.

3. Click on "Additional Salary":

   • In the HR module, you can find the "Additional Salary" option.

4. Record Additional Salary Payment:

   • Click the "+ New" button to record a new additional salary payment.

5. Enter Payment Details:

   • In the additional salary form, select the employee, specify the payment components, and enter the amount.
6. Save the Additional Salary Payment:

After entering the required information, click the "Save" button to record the additional salary payment.